TitanHQ Blog

ArcTitan – The Perfect Email Archiving Solution for Office 365

Posted by Loraine Daly on Wed, Mar 23rd, 2016

Microsoft Office 365 combines many useful applications into a single package, but often those tools are merely watered-down versions of the real thing. And one particular feature that doesn’t stand up to scrutiny is the Office 365 email archiving tool.

Email archiving has become an essential function within modern organisations. But it’s not enough to simply store your messages. They also need to be easily searched and retrieved. And this is where standard Office 365 archiving can let you down.

Office 365 can search through approximately 50 different attachment file types (mostly Microsoft files), but there are hundreds of other potential files that Office 365 can’t interrogate. Office 365 permits only 50GB of email storage capacity (including your archive), meaning you can quickly run out of space.

Furthermore, Office 365 links the archive life to the life of your mailbox, which means if you delete a mailbox (for example, when an employee leaves your business), then the archive is gone too.

Unfortunately these inadequate features can expose businesses to litigation risk. If you can’t properly retain and search your emails, then you’re in danger of non-compliance with government regulations, which can result in substantial fines or even imprisonment.

Archiving legislation generally mandates a 7-year retention period, so responsible organisations require a better solution – one that enables them to archive their emails in a fully compliant manner. And that’s where ArcTitan comes in.

Introducing ArcTitan

ArcTitan is a powerful cloud-based email archiving solution for small to medium sized enterprises.

Developed by TitanHQ, ArcTitan integrates seamlessly with Office 365 and most other corporate email systems, including Lotus Domino, Kerio, MS Exchange, MDeamon, Zimbra and Google Apps.

In the modern business world, email is still one of the most crucial applications. ArcTitan enables organisations to offload their email storage requirements to the cloud, maintain audit-ready compliance, streamline search functionality, and provide multi-tiered, permissions-based access to archived messages. It offers unlimited archiving of both inbound and outbound mail, as well as attachments, folders, calendar entries and contacts.

ArcTitan gives you peace of mind, because you can be confident that your critical business mail and attachments are securely archived to the cloud, even if they’re deleted from your own servers.

And if you work in a highly regulated industry such as education, health care or banking, then ArcTitan helps you to maintain compliance in case of an audit. You can define retention policies to suit your business, and ArcTitan is fully compliant with Sarbanes–Oxley, HIPPA, and other e-discovery, retention and audit legislation.

ArcTitan Complements Office 365 Features

Comprehensive Archiving and Retention

ArcTitan’s functionality is vastly superior to Microsoft’s standard Office 365 archiving tool. ArcTitan supports comprehensive policy-based archiving, including message and attachment de-duplication for faster search and retrieval.

With ArcTitan, you can customise retention periods and policies based on user, email content, or attachments, and ArcTitan can archive up to 200 emails per second.

ArcTitan makes it easy to search, discover and retrieve your Office 365 emails and files in seconds, even when those files have been compressed. All common file attachments are supported, including MS Office documents, PDF files, ZIP, RTF, TAR, GZ and more. Search results are returned almost instantaneously, and ArcTitan can interrogate up to 30 million emails in less than a second.

ArcTitan’s Outlook plugin also lets users conveniently search, view and retrieve their messages directly from their own Outlook client.

Cost Effective and Simple to Use

ArcTitan has been built with the flexibility and control needed by modern enterprises in our constantly evolving business environment. The intuitive interface is simple to use, and easy to administer, minimising the burden on your IT department. ArcTitan also eliminates the costs typically associated with hardware deployment, management and maintenance.

Enterprise-Grade Resilience and Scalability

ArcTitan scales to over 60,000 users, and in the event that a disaster brings down your local servers, you can rest assured that you have a secure off-site backup of all your critical Office 365 data.

ArcTitan’s enterprise-grade infrastructure is robust and fully redundant, built on Amazon’s Virtual Private Cloud (Amazon Web Services) for total peace of mind. ArcTitan gives your business an extra layer of protection, and you can be confident you’ll never lose another critical email.

ArcTitan Cloud’s storage capacity also expands seamlessly as your business grows, so you’ll never run out of storage space, your transfer speeds will never decrease, and you’ll never need to add more capacity.

World-Class Security

Email is stored using AES 128 encryption, and can be transmitted from your business to the cloud using TLS encryption. Data is stored, transferred and retrieved using Open Standards. Passwords are hashed and encrypted, and access is controlled via certificate and delegated management. ArcTitan also supports antivirus scanning of your archived Office 365 data.


If your organisation depends on Office 365, then you can’t afford to be without a secure, reliable and feature-rich email archiving solution. ArcTitan fills the gap left by Microsoft’s standard archiving tool, and ensures your critical business communications are properly archived, and fully compliant with retention and audit legislation. So if you’d like to find out more about how ArcTitan can help your business, contact TitanHQ today.

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