ArcTitan is the complete email archiving solution, enabling users to archive emails anywhere, anytime
The cloud-based archive solution stores an identical copy of every email ever sent or received by your users. With its wide range of features, ArcTitan is a compliant, convenient, flexible, and scalable tool that improves data integrity and business continuity across the enterprise.
Moving data to an archive can reduce storage usage by 50%, which makes it beneficial to big businesses that spend thousands on unnecessary storage usage.
Features of ArcTitan - Email Archiving Solution
ArcTitan is used by 1000’s of customers worldwide. These customers choose ArcTitan because of our comprehensive range of features that help the business meet stringent regulations.
Discover the features that make ArcTitan a leading solution for email archiving.
Instant Email Archiving and Retrieval
Find and retrieve archived emails in seconds. With this innovative email archiving software, your email users can quickly search, view, and retrieve their ArcTitan email archive from their Outlook email client, any web browser, or mobile device. Robust security features ensure that no unauthorized access is allowed.
ArcTItan seamlessly manages all of the complexity, allowing you to get what you need, when you need it, instantly and without any extra effort—helping to increase employee efficiency.
A Simple to Use Email Archive Solution
Access is seamless and transparent to both administrators and end users at all times, via the web interface or Outlook.
- Simple to access and set up
- Cloud-based service
- Easy to use for both admins and end users
- Save up to 80% email storage space.
Reduced storage costs save businesses thousands on unnecessary storage usage.
Email Storage - 80% Cheaper with ArcTitan
- Reduce from 1,000 GBs to 200 GBs
- Eliminate PST files
- Reduce the load on your mail servers.
Full Protection Against Email Data Loss
All emails are encrypted both in transit and when stored, providing your business with total protection against data loss.
- All your passwords are hashed and encrypted
- Supports TLS for secure email transfer to ArcTitan
- Certificate management
- AI-driven antivirus scanning
- Active Directory and basic authentication for browser access to the archive
- LDAP, Google, and iMail authentication
- Windows single sign-on authentication (NTLM v2)
- Granular access control per user role.
Did You Know?
search limits with ArcTitan
saving on email storage space
item export limit
emails sent and received daily by 2028
Cloud Email Archiving
TitanHQ’s cloud-based email archiving solution stores an identical copy of every email sent or received by your users. With its wide range of features, ArcTitan is a compliant, convenient, flexible, and scalable tool that improves data integrity and business continuity across the enterprise.
Why do companies choose cloud email archiving when evaluating email archiving options?
Cloud email archiving offers businesses numerous benefits. Cloud email archiving is highly scalable, and the archive grows organically in tandem with the business. Cloud email archiving supports remote workers, those who travel, and employees working from satellite offices. Cloud-hosted email archives are designed to be highly secure, using end-to-end encryption and robust access controls.
Which types of businesses benefit most from cloud email archiving?
Any business that requires scalable email archiving solutions will benefit from using cloud email archiving tools. Businesses that are required to comply with regulations such as HIPAA, GDPR, and FINRA benefit from using cloud email archiving. Cloud-hosted email archives handle eDiscovery, long-term email retention requirements, and data security.
Does cloud email archiving integrate easily with Office 365, Google Workspace, or other email platforms?
Cloud email archiving must deeply integrate into Office 365, Google Workspace, or other email platforms. Deep email platform integration automates email archiving, eliminating human error —a potential cause of lost data and non-compliance with regulations.
What makes an email archive solution different from traditional email storage or backups?
An email archive solution is designed to be secure, automated, and robust. An email archive solution is also designed for long-term storage of emails, attachments, and calendars. The features of an email archive solution reflect the need to securely retain and retrieve emails for legal cases and ensure compliance with data security regulations. Conversely, email backup and storage are designed for short- to medium-term storage, providing fast recovery in the event of a disaster.
What are the compliance or security benefits of using an email archive solution?
An email archive solution helps businesses comply with email retention laws and data protection regulations. An email archive solution uses robust security measures to enforce the integrity of the stored emails. Data security is provided by encryption during storage and when emails are transferred to and from the archive. Security measures also include the enforcement of access controls on a need-to-know basis, as well as the use of AI-driven antimalware. The security measures combine to ensure that data protection and privacy regulations are met.
What are the long-term cost savings of switching to an email archive solution?
An email archive solution can help a company make significant cost savings. Storage costs, for example, can be reduced by up to 80%. By moving an email archive to a cloud-based email archive solution, a company can expect to reduce the overhead costs associated with maintenance and management. An MSP can deliver cloud-based email archive solutions as a cost-effective solution for SMBs.
Moving data to an archive can reduce storage usage by 50%, which makes it beneficial to big businesses that spend thousands on unnecessary storage usage.
Compliant Email Archiving
Email archives are designed to help companies comply with stringent regulatory requirements. The requirements of these regulations include data protection and privacy, as well as email retention policies. Emails often contain sensitive data that falls within the scope of these regulations. The EU’s GDPR explicitly requires that an individual has the “right to be forgotten”. Companies must be able to swiftly and accurately find and remove a customer’s personal data, including data residing in emails and attachments.
Regulations such as HIPAA have stringent security rules that require personal health information (PHI) to be secured using encryption and robust access controls.
Regulations such as FINRA have lengthy email retention rules that require emails to be retained and retrievable for a period of seven years.
ArcTitan enables users to fulfill their legal and compliance obligations under the GDPR, Sarbanes-Oxley, HIPAA, FINRA, and other relevant legislation.
74% of organizations have been ordered to produce employee email as part of legal action.
What is compliant email archiving, and how can it benefit businesses looking for an alternative solution?
Compliant email archiving ensures that an organization can easily meet the stringent requirements of regulations such as HIPAA, FINRA, and the GDPR. Compliant email archiving includes capabilities such as long-term email retention, eDiscovery, security, and privacy.
How easy is it to migrate to compliant email archiving from another archiving system?
Migration to a compliant email archiving solution is a complex process. However, by choosing a cloud-based compliant email archiving service, the process is made easier. Migrating from a traditional email archiving system to compliant email archiving as-a-Service can be simplified by automating the process.
What key factors should IT managers consider before choosing compliant email archiving?
When selecting a compliant email archiving solution, an IT manager should identify essential features, including end-to-end encryption, robust authentication and least privilege access controls, Single-Sign-On (SSO), AI-powered antimalware, large reduction in storage needs, fast load performance and speed, rapid and accurate remote access of emails, integration with email platforms such as Outlook 365 and Google Workspace, accurate and granular eDiscovery, and, compliance with regulations such as HIPPA, FINRA, and GDPR.
Secure Email Archiving
What is secure email archiving, and how can it benefit businesses looking for an alternative solution?
Secure email archiving is essential in meeting data protection regulations and ensuring that any litigation cases are accurately represented. Data protection regulations include email-based data. A secure email archiving solution employs layered security measures to ensure that email-based data remains secure. The measures offered by a secure email archiving solution include end-to-end encryption, AI-powered antimalware, and robust authentication to control access to the archived emails and attachments.
What are the compliance or security benefits of using secure email archiving?
Secure email archiving is designed to comply with various data protection regulations and retention laws. Secure email archiving uses modern cybersecurity measures to ensure that email-based data is tamper-proof and stored securely. The solution enforces least privilege access controls to prevent unauthorized access to email data. Encryption is end-to-end, protecting data in transit and when stored. Email retention periods are flexible and long-term.
What are the long-term cost savings of switching to secure email archiving?
Secure email archiving can help a company make significant cost savings. Storage costs, for example, can be reduced by up to 80%. Secure email archiving is a cloud-based email archive solution. A company can expect to reduce the overhead costs associated with maintenance and management. An MSP can deliver cloud-based secure email archiving solutions as a cost-effective solution for SMBs. The security provided by a secure email archiving solution helps to prevent costly data breaches and reduces the likelihood of fines for noncompliance with data protection regulations.
Lawsuits and Email Archiving
Lawsuits are a practical example of how emails may be needed several years after being sent or received, as a court may order the production of all records associated with a case. If an organization is unable to produce emails/records that it is required to by law or rule, it may lead to fines and possibly even criminal charges.
Our automated and well-managed system enables organizations to comply with orders to produce all relevant emails promptly, offering instant access to emails on demand.
Remote Access to Archived Emails
Modern businesses have a mix of office-based, remote, and traveling employees. Ensuring that employee communications are smooth and unhindered has meant that email is still an essential communication tool.
One of the benefits of cloud-based email archiving is the centralization of disparate email servers. ArcTitan offers a way to consolidate and manage data held in business emails, providing a cost-effective and efficient method for managing email-bound data across your remote workforce.
As the workforce connects remotely, users need secure access to email data anywhere at any time. At the same time, organizations must ensure that data security, privacy, and compliance persist outside the office borders. Corporations can potentially accumulate thousands of messages every day, aggregating terabytes of documents and email data. These messages are typically stored on an email server or on a user’s local device, making them vulnerable to corruption, theft, or accidental deletion.
ArcTitan offers a simple and secure way to manage corporate emails, ensuring compliance, security, and privacy.
How Does Email Retention Using an Email Archive Benefit Companies?
What is email retention software, and how can it benefit businesses looking for an alternative solution?
Many data regulations have clauses that require the retention of emails for long periods. For example, FINRA requires the retention of emails for a period of seven years. Email retention software is designed to store emails and attachments for a period of time. The email retention software is also designed to ensure that these stored emails are tamper-proof and secure.
What are the compliance or security benefits of using email retention software?
Email retention software is designed to comply with email retention laws governed by various regulations. The email retention software is designed to use robust security measures to enforce the integrity of the stored emails. These security measures include encryption during storage and when emails are transferred to and from the archive. Security measures also include the enforcement of access controls on a need-to-know basis, as well as the use of AI-driven antimalware. The security measures combine to ensure that data protection and privacy regulations are met.
How scalable is email retention software for growing businesses or enterprises?
Email retention software is cloud-based and highly scalable. This elastic scalability allows the email archive to grow with the business. The email retention software can be delivered by an MSP who will handle the deployment, maintenance, and management of the email archive. The MSP will help during any increase in secure email archiving service needs.
Email archiving is an essential tool for any business that needs to be compliant and to have fast access to its email communication record. The best email archiving solutions are comprehensive, cloud-based solutions that are designed for security, usability, and cost-effectiveness.
Jennifer Marsh
- DATA PROTECTION
- EMAIL ARCHIVING
- COMPLIANCE
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Frequently Asked Questions
Email archiving is a crucial tool for many industries to maintain compliance with various regulations and to maintain a record of email-based communications. The latter is often vital for any litigation the company may become involved in. Companies choose the best email archiving software because of the criticality of ensuring that email records are secure and compliant.
The best email archiving software uses the most up-to-date security measures to ensure data security, privacy, and compliance with regulations. The best email archiving software will employ measures such as end-to-end encryption of data, AI-driven antimalware, and robust access control and authentication mechanisms. Additionally, the best email archiving software will be cloud-based, scalable, and easily manageable. Many compliance requirements also require the ability to retain emails and attachments for extended periods. The best email archiving software will enforce long-term retention rules.
The best email archiving software is cloud-based and highly scalable. This elastic scalability allows the email archive to grow with the business. The best email archiving software can be delivered by an MSP who will handle the deployment, maintenance, and management of the email archive. The MSP will help during any increase in secure email archiving service needs.
Email archiving for businesses is a crucial tool that helps meet data protection regulations and maintain a secure, tamper-proof record of all email communications. Email archiving works by automatically capturing all inbound and outbound emails and storing them in a secure location. Once in the store, emails, attachments, and calendars are retained until required for compliance or litigation. Email archiving for businesses ensures data security through the use of modern, AI-driven technologies, including anti-malware, encryption, robust authentication, and least privilege access controls.
Retention compliance requirements. The security measures used to achieve compliance include end-to-end encryption, robust access control and authentication, and AI-powered antimalware. Data retention requirements require businesses to retain email-based data for many years. An email archiving solution for businesses ensures that long-term storage needs are met and that stored data remains tamper-proof. Fats and accurate eDiscovery are another essential aspect of an email archiving solution for businesses.
An email archiving solution for businesses must be designed for the automated capture and long-term storage of emails. The capabilities required to achieve this include enforcing email retention policies, end-to-end encryption, robust authentication, least privilege access controls, and AI-powered anti-malware solutions. The email archiving solution for businesses must significantly reduce storage needs, provide fast load performance, and ensure accurate remote access to emails. Integration with email platforms such as Outlook 365 and Google Workspace provides automation to reduce human error. Accurate and granular eDiscovery is another essential feature of an email archiving solution for businesses.
The EU’s GDPR is a comprehensive data protection regulation that imposes stringent requirements on businesses to ensure data is secure and respects privacy. GDPR email archiving is used to maintain a secure, tamper-proof record of all email communications. GDPR email archiving automatically captures all inbound and outbound emails, sending them to a secure store (archive). Once in the archive, emails, attachments, and calendars are securely stored and retained until required for compliance or litigation purposes. GDPR email archiving utilizes AI-driven technologies, such as anti-malware, encryption, robust authentication, and least privilege access controls.
Any business that has European or UK citizens as customers must adhere to the EU’s or the UK’s GDPR. These regulations stipulate that data is secure and privacy is upheld. A GDPR email archiving solution is designed to ensure robust data security by utilizing encryption, robust access controls, and AI-driven antimalware. One of the key rights covered by GDPR is the right to be forgotten. It is therefore essential that a GDPR email archiving solution has fast and accurate search and retrieval capabilities to adhere to this requirement.
GDPR email archiving is a cloud-based solution that organically scales as a business grows. Cloud—hosted GDPR email archiving must also provide unlimited storage without additional costs.
An Outlook email archive solution works seamlessly with Outlook 365 by deeply integrating into the platform. This integration provides the automation needed to seamlessly transfer sent and received emails to the archive. Traditional email storage or backups that do not integrate with Outlook will not facilitate automation, increasing the potential for human error. Outlook in Office 365 has storage limits, and costs increase as more storage is required. Outlook email archive solutions save up to 80% on email storage space.
Any business that uses Outlook can benefit from an Outlook email archive solution. The email archive will automatically transfer inbound and outbound emails without user intervention. This seamless operation ensures that your organization has an accurate copy of your email communications ready for compliance or litigation.
When selecting an Outlook email archive solution, an IT manager should ensure the solution tightly integrates with Outlook to automate email archiving. Other essential features include end-to-end encryption, robust authentication, and least privilege access controls. Single-Sign-On (SSO), AI-powered antimalware, reduced storage needs, fast load performance, rapid and accurate remote access of emails, and granular eDiscovery are all essential for compliance with regulations such as HIPAA, FINRA, and GDPR.
The best email archiving for schools is a cloud-based solution that is scalable, easily managed, and cost-effective. Choosing the best email archiving for schools should be based on the needs of a school district, which will include data protection, privacy, retention, and record-keeping requirements. The best email archiving solution for schools will provide seamless integration with Office 365, Google Workspace, and other popular email platforms. The solution will include robust security measures, such as AI-driven antimalware, encryption, and least-privilege-enforced access controls.
Any school or school district required to comply with regulations like the GDPR will benefit from the best email archiving for schools. The email archive is designed to be highly secure, ensuring that email data is tamper-proof and only accessible by authorized users. The best email archiving solution for schools will ensure that email data retention is enforced in accordance with the school's policies to meet record-keeping requirements.
The best email archiving solution for schools is a cloud-based option that scales organically as a school or school district changes and grows. Cloud—hosted email archiving for schools must also provide unlimited storage without additional costs.