Cloud Based Email Archiving Pricing Comparison Report

ArcTitan email archiving is a cloud-based email archiving solution that stores an identical copy of every email sent or received by your users. ArcTitan turns that data into a useful repository for everyday use.

The Importance of Cloud Email Archiving

Legal cases today often involve e-discovery or court orders that compel an organization to produce emails and any other electronic information that may be relevant to a case. It's not only necessary to keep emails; they must be available on demand and maintain integrity. To achieve this, emails and attachments must be stored in a secure archive that is easily searchable.

Archiving email doesn't just assist a business in avoiding noncompliance fines. Email archives provide a wealth of material for a business's legal team in an easy-to-access format.

What makes cloud email archiving different from traditional email storage or backups?

Cloud email archiving and traditional email storage and backup are two different solutions. Cloud email archiving is designed to automatically archive email and attachments, then provide fast eDiscovery and retrieval when required. The capabilities of cloud email archiving are ideal for meeting regulatory compliance requirements and handling litigation documentation. Traditional email storage and backup perform a different role than cloud email archiving, as it is designed to rapidly retrieve data in the event of a disaster.

How easy is it to migrate to cloud email archiving from another archiving system?

Migrating from traditional email archiving to cloud email archiving is a process that can be complicated by factors such as organization size. However, moving to a cloud-based service smooths the migration as the cloud email archiving platform is designed for scalability and ease of transition. Cloud email archiving should also offer support for a broad range of file formats to ensure the process is simpler and faster.

How scalable is cloud email archiving for growing businesses or enterprises?

Scalability is crucial for businesses and enterprises to enable the email archive to grow in tandem with an expanding business. Cloud email archiving software offers exceptional scalability. Additionally, the cloud email archiving software will offer unlimited email storage.

What Happens When You Can’t Find the Mail to Get Out of Jail?

Failure to perform effective eDiscovery to satisfy a court can lead to noncompliance fines, reputational damage, and loss of clients.

Examples of fines for discovery and email recordkeeping violations:

• DR Distributors, LLC, Plaintiff/Counterdefendant, v. 21 Century Smoking, Inc. and Brent Duke, Defendants/Counterclaimants: $2.5 million in sanctions. The court issued the fine based on multiple discovery violations and misrepresentations. 
• Spanish data protection authority v. Google: $10 fine for not preserving the GDPR’s right to be forgotten.
• JP Morgan was fined by the Securities and Exchange Commission (SEC): $125 million for recordkeeping violations. JPMS was unable to produce complete records when requested. 

If you can't present the requested emails in court, the fines can be substantial!

Using email archiving integrated with Office 365, Google Workspace, and other email platforms provides a comprehensive and reliable solution needed for accurate and fast email retrieval. Email archiving addresses your email volumes by compressing, de-duplicating, and encrypting every email that your organisation has ever sent or received. 
Implementing email archiving will not only give you a powerful and searchable archive but also ensure your organization is compliant. 

Some key questions to ask when pricing email archiving and exploring essential features include the following:

How does email archiving pricing work, and what problems does it solve for businesses?

Email archiving pricing encompasses numerous features essential for regulatory compliance, data security, and effective litigation management. Email archiving pricing should offer automation of email capture and archiving, fast eDiscovery and retrieval, and comprehensive audit and reporting capabilities. Security measures must be robust, and there should be no limitations on storage within the pricing model. Traditional email storage or backups are similarly priced to email archiving software, but they perform a different role and are designed to rapidly retrieve data in the event of a disaster.

How easy is it to migrate to email archiving pricing from another archiving system?

Migrating from traditional email archiving to cloud email archiving should be made as easy and seamless as possible within the email archiving pricing model. Cloud email archiving platforms provide the type of elastic scalability necessary to facilitate a seamless transition between archiving platforms. Support for all file formats will facilitate migration and should be included in the email archiving pricing.

What key factors should IT managers consider before choosing email archiving, such as pricing?

When selecting an email archiving solution, an IT manager should look for pricing that includes the following features: end-to-end encryption, enforcement of least privilege access controls, Single-Sign-On (SSO), AI-powered antimalware, large reduction in storage needs; fast load performance and speed; rapid and accurate remote access of emails; integration with email platforms such as Outlook 365 and Google Workspace; accurate and granular eDiscoverability; and, compliant with regulations such as HIPPA, FINRA, and GDPR.

If you can't present requested emails in court, the fines can be substantial!

ArcTitan and Compliance: Does ArcTitan Email Archiving help us achieve GDPR compliance?

A cloud-based email archiving solution like ArcTitan is key to achieving GDPR compliance. We’ve seen a surge in businesses looking for a compliant email archiving solution to meet the demand of the GDPR. The ability to find and remove a customer’s personal data is a key tenet of GDPR.  As much of a customer’s personal data sits in email, ArcTitan’s powerful and easy search and eDiscovery features facilitate finding these emails. Using compliant email archiving demonstrates your business is intent on achieving GDPR compliance.

ArcTitan Cloud Email Archiving for 0365 

Adding email archiving to Office 365 is a truly comprehensive approach that gives you all the familiar Office productivity tools while addressing your email volumes by compressing, deduplicating, and encrypting every email that your organization has ever sent or received. Implementing email archiving will not only give you a powerful and searchable archive but also give you the compliance peace of mind. 

What makes email archiving solutions comparison different from traditional email storage or backups?

An email archiving solutions comparison illustrates the differences between email archiving and traditional email storage or backups. Email archiving is designed to automatically capture and archive all emails sent and received in an enterprise. The archive is secure and compliant with various regulations. The email archive is also built to prevent changes to the emails and attachments, thereby providing evidence in litigation cases. Traditional email storage or backups are designed to quickly recover data lost in the event of a disaster.

What are the compliance or security benefits of using email archiving solutions comparison?

An email archiving solution comparison provides the benefits of these important compliance platforms. Email archiving solutions provide multiple layers of security measures, including end-to-end encryption and the prevention of unauthorized access to archived emails and attachments, by enforcing the principle of least privilege access. Regulatory requirements, such as FINRA’s email retention rule, are addressed through email retention policies.

Do email archiving solutions comparison integrate easily with Office 365, Google Workspace, or other email platforms?

When comparing email archiving solutions, ensure that the platform integrates with popular email platforms, such as Google Workspace and Office 365. Integration facilitates automated email archiving, eliminating the risk of human error. Automation ensures that enterprises remain compliant with regulations, such as those from FINRA.

ArcTitan and Email Archiving Alternatives Pricing and Comparison

Barracuda email archive pricing

What makes Barracuda email archive pricing different from traditional email storage or backups?

Archiving emails and other company messages is an essential aspect of compliance and litigation preparation. Email archiving solutions are designed to automatically archive email and attachments, then provide fast eDiscovery and retrieval when required. Barracuda email archive pricing is on a per-user/per-year basis. ArcTitan pricing is around 28% less expensive than Barracuda, while offering the same core capabilities. Traditional email storage or backups are priced similarly, but perform a different role than email archiving. Email storage and backup are designed to rapidly retrieve data in the event of a disaster.

What are the compliance or security benefits of using Barracuda email archive pricing?

Barracuda email archive pricing provides security features, including AES 256-bit encryption, role-based access control, and disaster recovery. ArcTitan pricing provides multiple layers of security, including all of the same security features as Barracuda. Arctitan pricing includes permission-based access to controls that enforce least privilege access to archived data – an essential feature for preventing unauthorized access and maintaining compliance.

What key factors should IT managers consider before choosing Barracuda email archive pricing?

IT managers must consider key factors when selecting an email archiving solution, like Barracuda or ArcTitan. Barracuda email archive pricing and ArcTitan pricing include essential security and compliance features. However, other key features to consider when evaluating email archiving tools include the speed of email search and retrieval, comprehensive audit and reporting capabilities, and seamless integration with existing email platforms, such as Office 365 and Google Workspace.

Global Relay email archiving pricing

What is Global Relay email archiving pricing, and how can it benefit businesses looking for an alternative solution?

When evaluating Global Relay archiving pricing, an IT manager should consider the alternatives with specific features in mind. Global Relay archiving pricing includes a cloud-based platform with email platform integration. However, support is at an additional charge, unlike ArcTitan email archiving, which includes a support package.

Which types of businesses benefit most from Global Relay email archiving pricing?

Any business that is required to adhere to regulations covering data protection and email retention requirements benefits from Global Relay's email archiving pricing. All businesses benefit from email archiving solutions as the archive is an exact and secure copy of all communications, which may be required during litigation. Alternatives to Global Relay, such as ArcTitan, provide the same benefits as Global Relay but are more cost-effective.

Does Global Relay email archiving pricing integrate easily with Office 365, Google Workspace, or other email platforms?

Global Relay email archiving offers integration with email platforms as part of its pricing structure. Global Relay provides the integration using “connectors.” Integration is an important aspect of email archiving as it provides a mechanism to automate the capture of both inbound and outbound emails.

Mimecast email archiving

Why do companies choose Mimecast email archiving when evaluating email archiving options?

Mimecast email archiving is a platform that captures and archives emails to provide a compliant record of all email communications in an enterprise. When evaluating an email archiving solution, such as Mimecast, certain key features should be identified. Security must be end-to-end and utilize robust measures, including role-based access controls and encryption. Alternatives to Mimecast, such as ArcTitan, offer a cost-effective cloud-based solution that integrates with email platforms like Office 365 to automate email archiving.

What are the compliance or security benefits of using Mimecast email archiving?

Mimecast email archiving captures and records multiple types of communication data, including emails, Microsoft Teams messages, etc. Mimecast email archive is designed to ensure tamper-proof and secure email storage that meets the requirements of various regulations, including FINRA and HIPAA. Alternatives to Mimecast, such as ArcTitan, have the same compliance-centred features and multiple layers of security at a cost-effective price.

What key factors should IT managers consider before choosing Mimecast email archiving?

Before selecting Mimecast email archiving, evaluate the solution based on the following criteria: How robust and comprehensive is the security? Does the solution incorporate AI-powered antimalware? Are there any limitations on storage, or will an additional cost be incurred? How robust are the tamper-proof capabilities of Mimecast email archiving? How fast is the search and retrieval of archived emails? Can Mimecast email archiving be delivered by an MSP? How cost-effective is Mimecast email archiving?

Proofpoint email archiving

Why do companies choose Proofpoint email archiving when evaluating email archiving options?

Proofpoint email archiving is a well-known platform that captures and archives emails to provide a compliant record of all email communications in an enterprise. However, when evaluating an email archiving solution, such as Proofpoint, look for specific features. Email archiving must be automated, as offered by ArcTitan. Security must be end-to-end and use robust measures, including role-based access rights and encryption. Alternatives to Proofpoint, such as ArcTitan, offer a cost-effective cloud-based solution that integrates with email platforms like Office 365 and Google Workspace, automating email archiving.

Which types of businesses benefit most from Proofpoint email archiving?

Any business that requires an email archiving platform for regulatory compliance and/or litigation support can benefit from Proofpoint email archiving. Regulations that are covered by email archiving include data protection regulations, privacy laws, and financial sector regulations.

What are the long-term cost savings of switching to Proofpoint email archiving?

Cloud-based archiving platforms, such as ArcTitan and Proofpoint email archiving, can provide long-term cost savings. Cloud-based email archiving reduces the storage space needed for emails and attachments by up to 80%, as seen with ArcTitan. Cloud-based archiving solutions, such as Proofpoint and ArcTitan, can be delivered by an MSP using a subscription-based, pay-as-you-go service, which can be cost-effective. An important aspect of long-term cost savings is the cost of support, which should be included in the cost per user.

TitanHQ pricing

What makes TitanHQ pricing different from traditional email storage or backups?

TitanHQ pricing for our cloud-based email archive, ArcTitan, is highly competitive, coming in at significantly lower than many alternative email archiving solutions. ArcTitan provides comprehensive capabilities needed for compliance and litigation, unlike traditional storage and backup software, which is used for disaster recovery. Our pricing model is inclusive, offering unlimited storage, support for multiple file types, integration with existing email platforms like Office 365, and comprehensive customer support. TitanHQ pricing reflects the needs of our customers, and ArcTitan can be purchased on a subscription model, with pricing per user per year.

Which types of businesses benefit most from TitanHQ pricing?         

Any business that needs a cost-effective, comprehensive, compliant, and secure email archiving solution can benefit from TitanHQ pricing models. ArcTitan is deliverable by an MSP to help reduce the costs of management, maintenance, and updates. Small to medium-sized companies (SMBs) can benefit from the TitanHQ pricing model, which is offered on a subscription basis.

What are the long-term cost savings of switching to TitanHQ pricing?

By switching to the TitanHQ pricing model for the ArcTitan email archive, a company can expect to save money in several areas. This includes a reduction of up to 80% in email storage costs. TitanHQ pricing includes unlimited storage, something that often comes with additional price tags when using alternative email archiving software. TitanHQ pricing reflects the cloud-based email archiving offered by ArcTitan, making it affordable and scalable.