Cloud Email Archiving Solutions with ArcTitan

ArcTitan cloud-based email archiving solution stores an identical copy of every email, attachment, and calendar, automatically and securely. This essential corporate data repository is required to meet various data protection regulations and for use in case of litigation.

ArcTitan is a complete email archiving solution designed as a cloud-based solution for compliant and secure email archiving. ArcTitan creates a secure copy of your organization's email communications, including attachments and calendars and stores them in the cloud. ArcTitan is designed to meet regulatory compliance and for use in litigation and disputes. As such, ArcTitan facilitates rapid and accurate search and retrieval that maintains security throughout the process. Your email users can perform rapid searches, view, and retrieve their emails securely and easily though integration with Office 365, Google Workspace, and many other email platforms. ArcTitan includes full email audit functionality, and retains email integrity, guaranteeing that emails have not been altered. ArcTitan is compliant with GDPR, eDiscovery, Sarbanes–Oxley, HIPAA, FINRA, and other legislation for e-discovery, retention and audit.

Cloud email archiving vs. traditional email storage and backup

What makes cloud email archiving different from traditional email storage or backups?

Traditional email storage and backups are designed to respond rapidly to a disaster situation, such as a ransomware infection. Cloud email archiving solutions are more comprehensive in their capabilities. Cloud email archiving solutions serve as long-term repositories of email content, attachments, and calendars, ensuring compliance with regulatory requirements. The archived emails provide a highly granular search, maintain data integrity, are secure, and the data can be configured to be retained for many years. 

Which types of businesses benefit most from cloud email archiving?

Any business that requires a robust approach to data security and legal liability protection can benefit from cloud email archiving. Businesses required by law to comply with regulations such as GDPR and HIPAA must implement measures that protect all data, including data stored in emails and attachments. Cloud email archiving provides measures to protect email-based data. Cloud email archiving also provides companies with an accurate record of their email communications for use in litigation.

Does cloud email archiving integrate easily with Office 365, Google Workspace, or other email platforms?

Yes, cloud email archiving  platforms deeply integrate into Office 365, Google Workspace, or other email platforms. The integration allows for automation of email, which eliminates human error, a potential cause of lost data and non-compliance with regulations.

Read Email Archiving Market Comparison Guide

Business email archiving

Email archiving provides businesses with an accurate, integrity-assured, and secure copy of their email communications.

What makes business email archiving different from traditional email storage or backups?

Business email archive software helps businesses comply with data protection regulations and meet the requirements of legal liability and eDiscovery. Traditional storage or backups focus on disaster recovery. Business email archive software provides long-term, tamper-proof storage that is secure. Discoverability and search / retrieval are rapid and streamlined. Traditional email storage and backup solutions are ideal for rapid response to disaster recovery.

 How does business email archiving compare with other leading email archiving providers in features and pricing?

Business email archiving software must be cost-effective but still provide the essential features for litigation response and regulatory compliance. Business email archiving core capabilities include robust and granular security, rapid search and retrieval, and ease of use. Unlike other leading email archiving providers, business email archiving is fully automated, integrating seamlessly with email platforms such as Microsoft Outlook 365 and Google Workspace.

What key factors should IT managers consider before choosing business email archiving?

When selecting a business email archiving solution, and IT manager should look for the following features: end-to-end encryption, enforcement of least privilege access controls, Single-Sign-On (SSO), AI-powered antimalware, large reduction in storage needs; fast load performance and speed; rapid and accurate remote access of emails; integration with email platforms such as Outlook 365 and Google Workspace; accurate and granular eDiscoverability; and, compliant with regulations such as HIPPA, FINRA, and GDPR.

What types of business benefit from email archiving?

Business across the industry spectrum benefit from email archiving:

Which types of businesses benefit most from email archive migration?

Any business that is expected to adhere to data protection and privacy regulations, or that requires an accurate record of its email communications for legal purposes, will benefit from migrating to a cloud email archiving platform.

What are the long-term cost savings of switching to email archive migration?

Companies can benefit from long-term cost savings by migrating to a compliant email archive. Companies that transition their email archiving to the cloud reduce their spending on deployment, operations, and maintenance. Vendors and MSPs typically handle the hosting, maintenance, and overhead of running a cloud email archiving solution.

How does email archiving services work and what problems does it solve for businesses?

Email archiving services are cloud-hosted SaaS archiving solutions. These archiving platforms can be hosted, delivered, and managed by an MSP or hosted in the cloud by the company itself or a vendor. Email archiving services benefit businesses by providing a secure, reliable, and resilient archive for email communications. This archive can be searched and emails and attachments retrieved quickly as required. Layers of security ensure that the business remains compliant with regulations such as HIPAA, GDPR, and FINRA. Email archiving  services significantly reduce the space required by a company for email storage.

ArcTitan Cloud Email Archive Feature List

ArcTitan provides all the features and functionality you would expect from a business cloud email archiving solution. With ArcTitan you will never lose another business critical email. Find and retrieve any email in your archive in seconds. The simple and intuitive interface means that you and your end users will be able to use ArcTitan within minutes.

Features of ArcTitan

• Use point and click 'Easy Search' or 'Expert Search' with sophisticated query language.
• If you regularly using the same searches you can save and retrieve your search queries.
• Automate your searches and schedule results to deliver straight to your email inbox.
• Search your entire company, a set of departments, or a single user's emails.
• View emails and header information.
• Search inside all common attachment types, including Microsoft Word, Excel and Powerpoint, PDF, RTF, ZIP, tar, gz and Open Office documents.
• Explore your Microsoft Exchange folders.
• View History: Explore how folder structures have changed using 'Time Machine'.
• View your PST folders.
• Authorized Administrators can bulk delete selected emails.
• All your archive data is infinitely scrollable.

Intuitively Access Your Archived Emails, Using Familiar Output Formats

• Export any amount of emails to file.
• Restore emails from ArcTitan to your email server.
• Bulk print selected emails.

Open Standards Data Storage and Transfer

• We don't lock you in with the use of proprietary formats - so you can move some or all of your data to another system as required.
• Your data is stored, transferred and retrieved using open standards.
• You can import your existing email archive data from MS Exchange, Google Apps, EML, MBOX, MSG, or PST.
• You can export your ArcTitan archive data to EML, MSG, PDF, TIFF and PST.
• No costly, time consuming data conversions - neither when you join or if you ever decide to move some or all of your archive elsewhere.

With ArcTitan you will never lose another business critical email. Find and retrieve any email in your archive in seconds.

Secure email archiving

ArcTitan is a secure email archiving solution that utilizes AI-powered antimalware along with end-to-end encryption and robust access controls to prevent unauthorized access of your email archive.

What is secure email archiving and how can it benefit businesses looking for an alternative solution?

Secure email archiving is an essential part of data protection. Any data, including email-based data, must be protected under various data protection regulations and laws. A secure email archiving solution will use layered security measures to ensure that this data is secure. The measures offered by a secure email archiving solution include end-to-end encryption, AI-powered antimalware, and robust authentication to control access to the archived emails and attachments.

How easy is it to migrate to secure email archiving from another archiving system?

Secure email archiving solutions are cloud-based and designed to simplify the migration from one archiving  system to another. The security used by a secure email archiving platform must be standards-based to provide for easy transfer of settings. The secure email archive platform will streamline the transition by automating the onboarding process. This ensures that all email communications and attachments, as well as all inboxes, are fully migrated to the new secure email archiving  solution.

How scalable is secure email archiving for growing businesses or enterprises?

Secure email archiving solutions are cloud-based and highly scalable, accommodating a growing business. Secure email archiving can be delivered by an MSP that provides services to handle the deployment, maintenance, and management of the email archive. The MSP will help during any increase in secure email archiving service needs.

Compliant email archiving

ArcTitan is designed to help companies meet regulatory compliance that impacts email communications. Features such as adjustable and long-term email retention policies, data security, and privacy measures, provide templates to meet stringent regulatory requirements.

Why do companies choose compliant email archiving when evaluating email archiving options?

Data protection regulations and laws are an inherent part of the data security landscape. Most companies, worldwide, must abide by one or more local or global data security or privacy protection regulations. Data that is part of an email message or attachment is considered to be covered by these regulations. Therefore, when evaluating an email archiving solution, companies often opt for compliant email archiving. These compliance-focused solutions help to ensure the company adheres to the stringent requirements of data protection and privacy regulations, including FINRA, HIPAA, and GDPR.

How easy is it to migrate to compliant email archiving from another archiving system?

Migration to a compliant email archiving system from another archiving system is a process that depends on the organization's size and the specific circumstances of the migration. For example, migrating archived emails, attachments, and calendars, along with employee inboxes, may be required during an M&A. Migrating to a cloud-based, compliant email archive software system can simplify the process.

Does compliant email archiving integrate easily with Office 365, Google Workspace, or other email platforms?

Yes, compliant email archiving can integrate easily with Office 365, Google Workspace, or other email platforms? When evaluating compliant email archiving platforms, look for solutions that offer deep integration to automate the archiving of emails.

ArcTitan meets all security and compliance needs

ArcTitan securely transfers and stores your email and attachments, complying with all major international regulatory requirements and industry standards, including GDPR, Sarbanes-Oxley, FINRA, and HIPAA.

ArcTitan includes full email audit functionality and facilitates Sarbanes–Oxley, HIPAA, and other legislative compatibilities for e-discovery, retention and audit compliance.

Security

• All passwords are hashed and encrypted.
• Supports TLS for secure email transfer to ArcTitan.
• Uses AES-256 encryption for email and attachment storage.
• Handles certificate management.
• AI-powered antimalware scanning by default.
• Active Directory and basic authentication for browser access to archives.
• LDAP, Google and iMail authentication.
• Windows single sign-on authentication (NTLM v2)
• Granular access control per user role.
• Principle of least privilege access enforced to prevent unauthorized access to email archives.

Legal and Standards Compliant

• Ensures you are GDPR, HIPAA and SOX compliant for email retention and auditing.
• Define your own retention policies to fit your regulatory and compliance needs.
• Indexed journal envelopes are displayable.
• Extensive journal reporting exportable as PDF or TIFF.
• Use tags to group emails into sets and retrieve on demand.
• Prevent deletion of sensitive emails with your retention policies for your legal hold requirements.
• Archives digitally signed and verified.
• Very affordable as per the email archiving pricing grid.

Ultimate Scalability

• Scalable, with almost instant access to your data.
• Instant search results (searching 30 million emails takes less than a second)*.
• Almost Instant archiving (200+ messages/sec).
• ArcTitan scales to over 60,000 users.

Compatible with Your Mail Server and Office 365

ArcTitan is compatible with your mail server and is deeply integrated with Office 365.

What is Office 365 email archiving and how can it benefit businesses looking for an alternative solution?

Office 365 email archiving software works seamlessly with Outlook 365. Automation is at the core of Office 365 email archiving, as it integrates the solution with Office 365. This integration automatically transfers sent and received emails to the archive. Traditional email storage or backups that do not integrate with Office 365 will not facilitate automation of email storage.  Office 365 mailboxes have storage limits, and costs increase as more storage is required. Office 365 email archiving solutions save up to 80% on email storage space.

How does Office 365 email archiving compare with other leading email archiving providers in features and pricing?

Office 365 email archiving solutions must be cost-effective yet offer comprehensive features that support a wide range of file types and do not impose strict limits on file size. Features such as  retention period must be granular in configuration to allow for differences in laws and regulations. Leading email archiving vendors should be evaluated with these potential limitations in mind. Some vendors, for example, may place limits of file size. Some vendors, including the built-in Office 365 archiving, may be inflexible with retention periods. Journaling, which describes how emails are archived before entering an inbox, may be limited or non-existent in some email archive solutions. A solution designed for Office 365 email archiving must have comprehensive archiving capabilities to minimize limitations.

Does Office 365 email archiving integrate easily with Office 365, Google Workspace, or other email platforms?

An Office 365 email archiving solution must be designed to integrate with Office 365, Google Workspace, or other email platforms. Email client integration removes the need for manual email archiving. By automating archiving, the solution eliminates human error, which could lead to non-compliance and lost data.

ArcTitan compatibility

• Microsoft Exchange 2000/2003/2007/2010/2013.
• Message attachment stubbing
• Access archives from within Outlook (requires plugin).
• Can use multiple exchange servers.
• Can use multiple exchange stores.
• Compatible with the following email services and many more.
  • Outlook 365
  • Google Workspace
  • Lotus Notes
  • Zimbra
  • AXIGen
  • Postfix
  • Communigate Pro
  • Neon Insight
  • Sendmail
  • Qmail
  • iMail

Open Standards Data Storage and Transfer

TitanHQ have designed ArcTitan to be highly flexible across various industry sectors and countries. This is achieved by supporting multiple files formats and open standards.

• We don't lock you in with the use of proprietary formats - so you can move some or all of your data to another system as required.
• Your data is stored, transferred and retrieved using open standards.
• You can import your existing email archive data from MS Exchange, Google Apps, EML, MBOX, MSG, or PST.
• You can export your ArcTitan archive data to EML, MSG, PDF, TIFF and PST.
• No costly, time consuming data conversions when you join or if you ever decide to move some or all of your archive elsewhere.
• No matter which email server you are currently using, ArcTitan is compatible with it. We will give you hands-on technical help to ensure that the email you need to archive is duplicated securely and is always accessible to you and nobody else.
• ArcTitan Cloud expands dynamically in storage capacity as your email data grows over time.
• No need to add storage, manage servers, or migrate data.
• No need to budget for the inevitable growth of email data.
• No matter how large your email database grows, access time will not be any slower, and you will not need to add server capacity to improve performance.

TitanHQ or your MSP manages all of the complexity, invisibly in the background, so that you can simply get what you need, when you need it, instantly, without any extra effort. Your access is seamless and transparent to both your administrators and your end users at all times - via the web interface or Outlook.

It's simply set and forget. ArcTitan will keep all your emails until you need them.

TIM SHINE, CTO TITANHQ IRELAND