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Business Email Archiving

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Business Email Archiving

ArcTitan is a powerful Email Archiving Solution enabling organizations to create a back-up of all their email messages.

With ArcTitan, our Cloud-Based Archiving Solution, users can fully offload their email storage requirements to the cloud. Email Archiving provides businesses with unlimited archiving of both inbound and outbound mail, as well as attachments, folders, calendar entries and contacts.

The main features of our email archiving business solution include lightening fast search and retrieval, ultimate scalability, and full compliance with GDPR, eDiscovery, Sarbanes–Oxley, HIPPA, and other legislation for e-discovery, retention and audit.

 

Key Reasons Organizations Need to Archive Email

Email contains valuable intellectual property that needs to be protected against loss.

An archive is important in the case of vendor or contract disputes and issues surrounding product warranties, where relevant documents are contained in historical emails - for example invoices, scanned contracts, and agreements.

After a cyber-incident, email messages are one factor in the investigation process, so as a result it is crucial email data is stored safely, without being altered.

Archiving is also important when you lose the technical details for how to do something today that you did 3 years ago, when the employee who designed that was still with the firm.

When a business switches any operations from one platform to another, data is supposed to be migrated, but there is the risk that the document or email you wrote 7 years ago no longer exists. That is why a reliable archive is important. Also, losing archived documents and their attachments subjects the company to significant regulatory and legal risk.

 

Legislation Around Document Retention

Legislation exists that compels companies to keep electronic records so that they can produce them in the case of litigation, accusations of fraud, or whatever dispute a company has with stockholders, stakeholders, or regulators.  Most regulations stipulate storage of emails and other records for several years. In the case of litigation, a permanent archive is best.

Businesses may need access to historical emails/documentation in the case of lawsuits, where a court may order production of all records associated with a case. The request for and production of these records is defined as eDiscovery.

Archived messages contain the information needed in legal investigations and data integrity is important for it to be considered viable evidence. Archived emails include a clear audit trail, documenting any modifications to messages, ensuring compliance to regulations.

If an organization is unable to produce emails/records that they are required to by the law or rule, it leads to fines and perhaps even criminal charges.

 

Email Archiving for your Business

Access our eye-opening email archiving for business webinar to find out about the fundamentals of business email archiving, and key considerations to help you choose and deploy an email archiving solution for your organization. Learn all about the pains, dangers & cost of not archiving email in your organization.

We also discuss the benefits of cloud-based email archiving, the capabilities archiving solutions should include, and why email archiving is a necessity for all organizations and no longer just for regulated industries.

Access our business email archiving webinar

 

Try Our Business Email Archiving Solution for Free

 

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